Administrative Manager

The MUSC Libraries seeks a forward-thinking, collaborative, and data-driven individual for the Assessment Librarian position.

Job Summary:

Reporting to both the Director of Libraries and Associate Provost for Finance and Operations, this position supports all business affairs and related administrative activities of MUSC Libraries and all its programs. Regarding all financial operations of the Libraries this position will report directly to the Associate Provost for Finance and Operations to ensure that the fiscal impact of Library's operations is planned, controlled, and accurately accounted for in the University's financial records. Additionally, this position will ensure that all fiscal transactions comply with applicable policies, laws, rules and regulations. Responsible for grants and contracts administration and budget negotiations. This position will report to the Director of Libraries regarding daily operations, pre/post-award grants management, and other management activities.

Job Responsibilities:

30% - Manage the MUSC Libraries financial resources - plan, develop, prepare, administer, and monitor the entire fiscal and budgetary process consisting of state-appropriated funds, state and federal grants, donations, and other generated funds for all Library divisions. Work with the Associate Provost for Finance and Operations to Recommend efficiently allocation of resources based on current and projected revenue and management of indirect cost recoveries to ensure maximum return. Recommend and implement methods of generating funds. Accountable for optimal allocation of all resources through internal budgetary controls. Provide support to the Director of Libraries and library personnel [faculty and classified] in the administration of federal and state grants and state funds. Work with the Associate Provost for Finance and Operations to prepare, justify, gain approval for, and administer the MUSC Libraries annual personnel and operational budgets. Work with the Director of Libraries to develop short- and long-range budgets supporting the University's strategic plan.

25% - Act as grants administrator for the MUSC Libraries. Assist and advise principal investigators (PI) in the preparation of the proposals in accordance with sponsor terms and conditions, applicable regulations, and institutional policies. Monitor spending, serving as the liaison between the department and the Office of Research and Sponsored Programs (ORSP) and the Office of Contracts and Grants Accounting (GCA); formulate budgets; prepare data proposal sheets to accompany grant proposals and compute the appropriate F&A cost percentage; communicate with the sponsor before and during the award period. Monitor and assist PI through the entire research cycle and ensure proper signoffs within the department. Complete and submit Payroll Costing Allocations to reflect funding changes and assist with grant close-out activities.

20% - Coordinate/supervise invoicing for services, collections, and expenditures. Direct purchase, storage, distribution, and maintenance of equipment and supplies; liaison with other MUSC departments (Budget, Physical Plant, Procurement, Fixed Assets, etc.). Act as departmental liaison for the MUSC Purchasing card and allocate purchases of cardholders in a timely manner. Sign-off on all monthly Pcard transactions; ensure files are kept per Purchasing Card guidelines. Fully ensure that all Pcard State and MUSC policies are fully followed as outline in the Pcard manual or other policies. Supervise the creation of expense reports for employee travel reimbursements, personnel forms (payroll costing allocations & payroll accounting adjustments) and internal supplier delivery forms in OurDay.

15% - Work with the Associate Provost for Finance and Operations to plan, prepare, and present one-time and recurring financial reports to enable executive management decisions in areas of cost allocation analyses, revenue/expense statements, cash flow projections, fund availability, financial obligations, forecasting and grants accounting. Utilize Workday to manage transaction level detail. Develop financial information systems including the creation and maintenance of databases to support operations, and existing procurement and accounting systems. Ensure accuracy of financial data. Review and reconcile financial, budget, income, and expense reports monthly.

10% - Act as primary liaison for the Department of Libraries on all financial and business matters, both internal and external to the University

QUALIFICATIONS:

Required

  • A bachelor's degree and four years relevant experience in administrative services, public administration or business management.

Preferred Experience

  • MBA and relevant accounting experience

ABOUT THE LIBRARIES

The MUSC Libraries are proud to serve one of the nation’s few stand-alone academic health science centers and the oldest medical school in the South. As a vital biomedical information resource and partner in the mission of the Medical University of South Carolina, the Libraries advance research, education, and patient care across the University and the state of South Carolina. We foster the creation of new knowledge, support the education of health professionals, promote lifelong learning, and ensure timely access to information for informed healthcare decisions—all while preserving the historical record of MUSC and the health professions in South Carolina.

Our team works in a dynamic, collaborative, and supportive environment where flexibility, innovation, and professional growth are highly valued. Faculty and staff are encouraged to embrace new responsibilities, develop new skills, and actively contribute to positive change. We also invest in our people through a robust professional development program that equips staff with the resources, mentorship, and opportunities they need to thrive and bring their best selves to their work. With opportunities to collaborate through liaison librarianship, learning commons services, and community outreach initiatives, working at MUSC Libraries means building meaningful professional relationships with colleagues and diverse constituencies. 

The Libraries’ programs include a state-of-the-art learning commons, five computer classrooms, the Public Information and Community Outreach program, University Archives, and the Waring Historical Library. In addition, we are proud to serve as the headquarters for Region 2 of the Network of the National Library of Medicine (NNLM), offering programs, services, and dedicated support for NNLM members across Alabama, Florida, Georgia, Mississippi, South Carolina, Tennessee, the Commonwealth of Puerto Rico, and the U.S. Virgin Islands. 

By joining our team, you will become part of an organization deeply committed to innovation, collaboration, and engagement, ensuring an ever-expanding information environment that supports education, research, and clinical care. 

For additional information on the MUSC Libraries, please visit the Library's web site at http://www.library.musc.edu/

ABOUT CHARLESTON

With a rich history, Charleston is America's most beautifully preserved architectural and historical treasure and offers a wide variety of history, culture, arts, recreation and beautiful beaches. Charleston is regularly named as one of the top cities in the country, including three consecutive years as Travel & Leisure’s #1 city in the U.S. and Canada, and five consecutive years as Condé Nast Traveler’s #1 small U.S. city.

ABOUT MUSC

Founded in 1824 in Charleston, MUSC is the state's only comprehensive academic health system, with a unique mission to preserve and optimize human life in South Carolina through education, research and patient care. Each year, MUSC educates more than 3,200 students in six colleges – Dental Medicine, Graduate Studies, Health Professions, Medicine, Nursing, and Pharmacy – and trains more than 900 residents and fellows in its health system. MUSC brought in more than $300 million in research funds in fiscal year 2023, leading the state overall in research funding. MUSC also leads the state in federal and National Institutes of Health funding. Learn more about our academic programs. 

As the health care system of the Medical University of South Carolina, MUSC Health is dedicated to delivering the highest-quality and safest patient care while educating and training generations of outstanding health care providers and leaders to serve the people of South Carolina and beyond. Patient care is provided at 16 hospitals (includes owned or governing interest), with approximately 2,700 beds and four additional hospital locations in development, more than 350 telehealth sites and nearly 750 care locations situated in all regions of South Carolina. In 2023, for the ninth consecutive year, U.S. News & World Report named MUSC Health University Medical Center in Charleston the Number 1 hospital in South Carolina. Learn more about our patient services. 

MUSC has a total enterprise annual operating budget of $5.9 billion. The nearly 26,000 MUSC family members include world-class faculty, physicians, specialty providers, scientists, students, affiliates and care team members who deliver groundbreaking education, research, and patient care. 

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. 

HOW TO APPLY

Review of applications will begin May 15, 2026, and will continue until the position is filled. Complete the application and submit a cover letter, resume/cv, and the contact information for three references. For more information and to apply, please go to  https://musc.wd1.myworkdayjobs.com/MUSC/job/Charleston/UNIV---Administrative-Manager-I---Library_R-0000061505-1

We thank all applicants in advance for their interest; however, only those applicants who are being considered for an interview will be contacted.

For further information and clarification of this position please inquire to Ms. Shannon D. Jones via e-mail joneshan@musc.edu or telephone 843 792-8839

For further information and clarification of these positions please inquire to Ms. Shannon D. Jones via e‑mail JoneShan@musc.edu or telephone 843‑792‑8839